LYNDHURST AND DISTRICT PROBUS CLUB CONSTITUTION
(Version Feb 2019)
1.1 The Club shall be called the 'Lyndhurst and District Probus Club'
2.1 To promote fellowship amongst retired and semi-retired professional and business men.
3.1 The membership shall be unlimited. Exceptionally members may elect to award Life Membership to someone who has given great service to the Club on a case by case basis.
3.2 Membership shall be open to all fully or partially retired professional or business men who normally live within the New Forest area but candidates from further afield may be considered. Existing members who leave the district may retain their membership. All applications for membership will be subject to the following procedure.
3.3 New members may be introduced by an existing member or by application to the Secretary. All prospective members must be proposed and seconded by existing Club members.
3.4 The secretary will inform members of all applications and set a deadline for objections. If none are received the applicant becomes a member as from the date of the deadline. If objections are received the Committee will investigate and will make a final decision on admission.
3.5 Any member who, without reasonable cause, does not pay his annual subscription to the Treasurer by the April meeting in each year shall be deemed to have resigned from the Club.
3.6 GDPR. Members details are stored on the Secretary' s computer and used by him and other elected officers solely to enable the effective running of the Club. With the individual permission of members’ names and dates of joining are displayed on the club's website (lyndhurstprobus.org)
4.1 A Committee comprised of the President, Vice-President, Honorary Secretary, Honorary Treasurer, Speakers Secretary and Social Secretary and two other members, all to be elected at the Annual General Meeting, will run the club.
4.2 The President and Vice-President may serve for a period of two years; the Secretary and Treasurer may serve for an undetermined period; other members of the Committee may serve for a maximum of three consecutive years but may be re-nominated.
4.3 There shall be a Speakers Secretary and a Social Secretary; these will be serving Committee Members and serve for an undetermined period. Apart from the President and Vice-President all other offices may be shared between two members.
4.4 For those officers or Committee Members who are permitted by this constitution to continue in office and who are willing to do so re-nomination will be automatic.
4.5 Should other nominations be received then a contested election will result.
4.6 The retiring President shall become an ex-officio member of the Committee for the following year acting as the Club Almoner.
4.7 The Committee shall have the power to appoint one or more sub-Committees
5.1 Normally the meetings of the Club shall take place on the first Thursday in each calendar month.
5.2 The business of the Annual General Meeting will be at the February meeting.
5.3 Resolutions from the Committee and from members should be with the Secretary two weeks before the AGM. In the case of proposed amendments to the constitution a draft of the proposed wording shall be made. Resolutions and amendments will be sent out in a timely manner before the AGM or SGM.
5.4 A Special General Meeting shall be called by the Hon. Secretary at the request of the President or on the written request of not less than ten members of the Club. At least three weeks notice of such a meeting shall be given to members.
5.5 Voting at all meetings shall be by show of hands. In the event of an equal division of votes the President shall have a second or casting vote.
5.6 At meetings of the Committee, four members shall constitute a quorum.
6.1 There shall be an entrance fee for new members.
6.2 An annual subscription for members shall be payable each year in March.
6.3 The entrance fee and the annual subscription may be varied subject to the approval of members at the Annual General Meeting or a Special General Meeting.
7.1 The Income and Expenditure Account for each year shall be prepared and presented for approval
at the AGM after independent audit.
8.1 The Club's bankers shall be appointed by the Committee. Two signatures are required on all cheques. The treasurer will arrange signatories with the Bank.
9.1 Guests of members are welcome at all meetings but the same guest may only attend 4 meetings in
any one year.
10. POLITICAL AND SECTARIAN ACTIVITIES
10.1 The Club shall be non political and non sectarian.
11. WINDING UP
11.1 In the event of the winding up of the Club, its assets shall be distributed to local charities as decided by its members.